Expenses
Your trip is finished. Let the expense report land too.
Group documents by trip, then distinguish bookings, actual charges, refunds and proof of payment. Verify dates and currencies before submitting the report. Keep supporting documents without counting the same charge twice.
Put the answer to work
Check the tool’s supported inputs and limits before uploading. Account and plan requirements may apply. See plans.
Which documents represent the same charge?
Match booking references, dates and payment evidence. A confirmation, final receipt and card transaction can support one expense rather than three separate expenses.
How WorkSpotHQ helps
Receipt Processor
In Receipt Processor, add the receipt and choose Process receipt. Compare the editable details with the image. Use Adjust crop if the edges are wrong, or Re-read automatically if another reading is needed. Choose Save to My Receipts after checking the values; use Send now only after reviewing the report and recipients.
Your next steps
- Collect airline, hotel, transport and meal documents.
- Match confirmations with final receipts where available.
- Check fees, deposits, refunds and currency for each expense.
- Select the final expense set and follow your organization’s reporting policy.
What this looks like in practice
A hotel booking, deposit receipt and final folio can refer to the same stay. Adding all three totals may overstate the expense.
Illustrative guidance, not a measured accuracy result or a guarantee for every document.
Before you call it done
Eligibility, exchange rates and supporting-evidence rules come from the employer or accountant, not the extraction tool.