Expenses
A hotel folio can contain several totals. Only some belong in your report.
Use the final folio to understand the stay’s charges and payments. Keep deposits and final settlement separate from the total cost, and check whether a booking confirmation represents a charge at all.
Put the answer to work
Check the tool’s supported inputs and limits before uploading. Account and plan requirements may apply. See plans.
Total stay cost or final card payment?
Identify which your policy requests. A final payment may exclude an earlier deposit, while the folio total includes the full stay. Preserve the relationship instead of replacing one with the other.
How WorkSpotHQ helps
Receipt Processor
In Receipt Processor, add the receipt and choose Process receipt. Compare the editable details with the image. Use Adjust crop if the edges are wrong, or Re-read automatically if another reading is needed. Choose Save to My Receipts after checking the values; use Send now only after reviewing the report and recipients.
Your next steps
- Find the stay dates and final folio rather than only the reservation.
- Separate room charges, taxes and additional services.
- Identify deposits, payments, refunds and remaining balance.
- Check that you have not counted a deposit and the full total as separate expenses.
What this looks like in practice
Illustrative stay: charges 12,000, deposit 3,000, final payment 9,000. Counting all three as spending would produce 24,000, not the actual 12,000 charge.
A fictional ₹12,000 stay
| Item | Value or document | What to check |
|---|---|---|
| Stay charges | ₹12,000 | Full cost shown on the folio |
| Deposit paid earlier | ₹3,000 | Part payment, not an extra charge |
| Final settlement | ₹9,000 | Remaining payment |
| Balance after settlement | ₹0 | Nothing left to pay |
₹3,000 + ₹9,000 explains the ₹12,000 charge. Adding all three would incorrectly report ₹24,000. Keep the folio and payment evidence together.
Download this fictional example (.txt)Illustrative guidance, not a measured accuracy result or a guarantee for every document.
Before you call it done
Currency conversion and employer treatment of deposits may differ. Check policy rather than forcing every number into a single total.