Expenses
An itinerary tells you where you went. Check what proves the payment.
Separate itinerary details from payment evidence. Check passenger, travel dates, fare currency and the actual charge, then handle baggage, seat and change fees as separate charges when documented separately.
Put the answer to work
Check the tool’s supported inputs and limits before uploading. Account and plan requirements may apply. See plans.
Does the booking total include the extra fee?
Check whether the fee is included in the fare receipt or issued as a separate payment. Preserve both documents when necessary, but count the charge once.
How WorkSpotHQ helps
Receipt Processor
In Receipt Processor, add the receipt and choose Process receipt. Compare the editable details with the image. Use Adjust crop if the edges are wrong, or Re-read automatically if another reading is needed. Choose Save to My Receipts after checking the values; use Send now only after reviewing the report and recipients.
Your next steps
- Identify whether each document is an itinerary, receipt or boarding pass.
- Find the paid fare and any separately issued fees.
- Match refunds or changes to the original booking.
- Review the report for duplicate representations of the same fare.
What this looks like in practice
A ticket receipt for $300 and a separate $35 baggage receipt may support two charges. A boarding pass for that flight does not add another $300 expense.
A fictional flight with separately purchased baggage
| Item | Value or document | What to check |
|---|---|---|
| Fare receipt | $420 including listed taxes | Full fare, not an additional amount to add to the tax breakdown. |
| Baggage receipt | $35 paid separately | Confirm it was not already included in the fare. |
| Card statement | $420 and $35 | Payment evidence for the same charges, not two more expenses. |
| Supported total | $455 before any refunds | Link both receipts and check your reporting policy. |
The booking confirmation, ticket and card entry may all refer to one purchase. Keep the evidence together without counting the same charge multiple times. Check later cancellation credits before finalizing.
Download this fictional example (.txt)Illustrative guidance, not a measured accuracy result or a guarantee for every document.
Before you call it done
A booking reference, ticket number or loyalty-points balance is not an amount. Category guidance is not a guarantee that every airline layout will extract correctly.