Expenses
An invoice describes a charge. It may not prove it was paid.
Check the service description, billing period, total and payment status. Deposits, installment requests and final invoices may relate to the same job. Preserve supporting payment evidence when required.
Put the answer to work
Check the tool’s supported inputs and limits before uploading. Account and plan requirements may apply. See plans.
Estimate, deposit request or final invoice?
Read the document type before recording spending. A quotation can describe work that has not happened; a deposit request can precede payment.
How WorkSpotHQ helps
Receipt Processor
In Receipt Processor, add the receipt and choose Process receipt. Compare the editable details with the image. Use Adjust crop if the edges are wrong, or Re-read automatically if another reading is needed. Choose Save to My Receipts after checking the values; use Send now only after reviewing the report and recipients.
Your next steps
- Identify the service and date or period covered.
- Check whether the document requests a deposit, installment or final payment.
- Separate taxes, discounts and credits.
- Match payment evidence without creating duplicate expense entries.
What this looks like in practice
A conference registration invoice and a later payment receipt can document one charge. A maintenance estimate is not automatically an incurred expense.
Illustrative guidance, not a measured accuracy result or a guarantee for every document.
Before you call it done
Do not assume payment from an invoice number or due date. Documents without readable amounts need manual review.