Expenses
Total, paid and due are three different answers.
Read the labels before choosing an amount. An invoice total describes charges; amount paid describes settlement; balance due describes what remains. Credit notes and pro forma invoices need separate interpretation.
Put the answer to work
Check the tool’s supported inputs and limits before uploading. Account and plan requirements may apply. See plans.
Should I add paid and due?
They may reconcile to the total, but only when they refer to the same invoice and no adjustments are missing. Do not add them on top of the invoice total as additional spending.
How WorkSpotHQ helps
Receipt Processor
In Receipt Processor, add the receipt and choose Process receipt. Compare the editable details with the image. Use Adjust crop if the edges are wrong, or Re-read automatically if another reading is needed. Choose Save to My Receipts after checking the values; use Send now only after reviewing the report and recipients.
Your next steps
- Identify whether the document is an invoice, estimate, pro forma or credit note.
- Locate total charges, payments and remaining balance.
- Check discounts and whether tax is included.
- Report the value requested by your policy and keep the other facts available.
What this looks like in practice
Illustrative invoice: subtotal 100, tax 10, deposit 30, balance 80. The total is 110; the deposit and balance should not be added on top of it.
A fictional partially paid invoice
| Item | Value or document | What to check |
|---|---|---|
| Subtotal | 100 | Before tax |
| Tax | 10 | Invoice total becomes 110 |
| Deposit paid | 30 | Already settled |
| Balance due | 80 | Remaining obligation |
110 is the charge; 30 and 80 explain its settlement. Choose the fact requested by your report rather than calling every value total.
Download this fictional example (.txt)Illustrative guidance, not a measured accuracy result or a guarantee for every document.
From receipt text to financial meaning
These are actual local parser outputs from three fictional text inputs. They test interpretation after text recognition—not photo reading, OCR accuracy, or the complete upload workflow.
Dinner with tax and tip
- Expected sale or invoice total
- 52.00
- Parser total
- 52.00
- Parser status
- ready
Inspect the exact input text
DEMO CAFE Receipt 1234 2026-08-24 Currency USD Food 40.00 Subtotal 40.00 Tax 4.00 Tip 8.00 Total 52.00
Fuel purchase beside a large pump counter
- Expected sale or invoice total
- 4000.00
- Parser total
- 4000.00
- Parser status
- ready
Inspect the exact input text
DEMO FUEL Receipt H123 24/08/2026 Currency INR Product: Diesel Rate(Rs/L): 98.79 Volume(L): 40.49 Amount(Rs): 4000.00 Atot: 36473023.61
Invoice with a deposit and balance
- Expected sale or invoice total
- 110.00
- Parser total
- 110.00
- Parser status
- needs review
Inspect the exact input text
DEMO SERVICES Invoice 1234 2026-08-24 Currency USD Subtotal 100.00 Tax 10.00 Invoice total 110.00 Deposit paid 30.00 Balance due 80.00
All three totals matched the expected value in this controlled run. The partially paid invoice still requested review. A matching total does not establish that every field is correct; inspect the original and confirm which financial fact your report needs.
Download inputs, unedited field outputs and method (.json)Before you call it done
The receipt tool is not a replacement for invoice accounting or tax advice. A pro forma document may precede the actual transaction.